Purchasing Practices

Competitive tendering is the preferred method of procurement. Authorized Manitoba Hydro corporate employees may also purchase small amounts of goods and services with a corporate credit card, thus encouraging local purchases.

Tenders are distributed by paper, facsimile, or by MERX Tenders. The tendering method depends on the estimated value of the contract and/or the complexity of the transaction, such as:

• Low value purchase – telephone, facsimile, VISA corporate card
• Request for proposal – RFP
• Request for quotation – RFQ
• Specification – SPEC

We also may precede the tendering process with requests for information, such as:

• Request for information – RFI
• Request for pre-qualification – RFPQ

To be included as a prospective tenderer, please refer to the Vendor Registration Form. When issuing tender documents, we refer to this list, directories, Internet sources, and responses to advertised tenders.

Submitted tenders can be mailed, faxed, couriered, or dropped off in person at the mailroom at our Head Office (360 Portage Avenue, Winnipeg, Manitoba). See Purchasing contacts & office information.

Submitted tenders are evaluated on pricing and other evaluation criteria (as stated in the tender documents) by the buyer and technical personnel who require the products/services. Final recommendations are reviewed and approved by management.

If you are the successful tenderer, you will be contacted by Purchasing in writing. Vendors are paid according to the terms and conditions of the purchase order/contract.